How to write PERFECT emails fast using AI
November 20, 2023
In today's fast-paced digital world, effective communication is essential for success. One key aspect of this is writing clear and compelling emails. However, drafting the perfect email can be a tough feat to achieve, particularly when you are dealing with a heap of everyday business tasks. Did you know that an average office worker sends around 40 emails a day? But, what if we tell you there's a way to get this done professionally, quickly, and without any hassle?
Meet Workki’s Virtual AI Assistant - your intelligent partner in business communication. This AI assistant has been programmed to write and send emails, not just like a pro, but mimicking your writing style! It's an AI game-changer, facilitating seamless email correspondence on your behalf while you concentrate on other pressing matters.
Here's a guide on how to leverage Workki to write professional emails in seconds.
Make it write like you
Imagine the concept at the heart of artificial intelligence - learning and adaptation. This is precisely the driving force behind Workki’s AI Virtual Assistant’s exceptional capability that allows it to 'write like you'. The more you interact and feed instructions - whether it's your word choices, sentence structuring, punctuations, and even your modus operandi in approaching a subject matter - the AI Assistant starts to recognize these patterns and incorporate them into its own writing mechanism. Essentially, you are training it, much like you would with a human, except it's an artificial intelligence - more accurate, fast, and without fatigue or emotional biases.
To embrace this groundbreaking technology does not require you to be a coder or AI expert. All you need to do is use the assistant to write your emails. Yes, it's as simple as that! The design is such that your repeated interactions form the substratum of the AI system's learning program.
Each time you compose an email, all the nuances of your writing are put into consideration by the assistant. How do you start an email? Casual or formal? How do you transition between ideas? Do you use technical jargon or maintain simplicity? Do you come straight to the point or provide some context first? All these finer details are being processed and absorbed by the AI. The outcome is a system that gets better, smarter, and more tailored to your style each time you use it. Check out this example:
Write an email about climate change in Joe Rogan's voice. Be funny, but not over the top, you are writing to an upper-level manager of a sustainability-driven firm. Come up with 3 things that we can do to be perceived publicly as a sustainable company. Don't forget to ask for a meeting next week regarding the topic.
Hey there!
I don't know if you've noticed, but Mother Earth has been throwing us some nasty side-eyes recently. She's like, You guys? Still burning fossil fuels? In this century?!
She's so done with us. And you know what? She has every right to be. Seems like we've been clowning around too much when it comes to sustainability. So I'm thinking, we flip the script.
1. Visible Recycling: Let's pop recycle bins everywhere in our buildings and publiс spaces. Make them more visible than the salad options at a BBQ party -- and trust me, they're pretty visible, at least to my vegan friends. (Don't tell them I said that.)
2. Swap to Clean Energy: How about we just start running on solar, wind, or something else, like those elusive hamster wheel generators? Someone plug Elon Musk in, we need those pronto!
3. Green Campaigns: Let's get our marketing team on a year-long campaign promoting sustainable practices. Something like 'Save the Earth, it's the only planet with - our company name!' Kinda catchy, huh? You're free to tweak that.
All jesting aside, nothing on this planet matters more than the planet itself. I genuinely believe we can play a significant role in promoting this conversation.
How about we get together next week and discuss this over some organic, sustainably sourced coffee? Let's say, Tuesday at 10 am? Just say the word and I'll send a calendar invite your way!
Catch you on the flip side!
[Your Name]
What's mind-blowing is witnessing your AI assistant emulating your written language expressions over time. This isn't about robotic, canned responses. The emphasis is on maintaining the 'human' aspect in communication, similar to how you would write to a colleague, boss, partner, or client. The AI consumes your writing tone - whether it's professional, conversational, explanatory, or persuasive - and uses the same when it's its turn to write.
Start drafting
Writing an email starts with crafting a compelling and informative subject line. Remember, this is the first piece of text that your recipient comes across when they receive the email. It holds the power to grab the interest of your recipient and decide most times, whether the email will be opened at all. Knowing these, you cannot afford to make it bland or nebulous. Your subject line should speak directly to the content of your email. It should be compelling, concise, and give a clear indication of what the email is about. It acts as the hook, drawing your recipient into the conversation, piquing their interest, and often determining if your email takes priority over others.
Next comes the body of the email, arguably, the heart and soul of your message. This is where your communication skills really come into play. The guiding principles here should be clarity, conciseness, and focus. Clarity because your recipient needs to understand your message, its intent, and any action that needs to be taken. There should be no room for ambiguity or misinterpretation. Hence, choose your words carefully and structure your sentences for easy understanding.
We recommend having one main aim per email, to stay focused. The more topics you try to cover in one email, the more chances the main point will get lost. When you stay on one topic, your recipients will know what to focus on, and it will be easier for them to respond or take action.
Conciseness, on the other hand, respects the recipient's time. In a corporate setting, time is at a premium. People appreciate when information is presented in a straightforward, brief, and digestible manner. Avoid fluff or filler content. Stick to the point and use clear, simple language.
A well-crafted email may seem like a small part of the huge machinery of business networking and communication, but Workki understands what a crucial part it plays in efficiently and effectively transmitting information between parties. The attention to detail in subject lines and body content is a true game-changer in upping your email communication game.
Review and send
While the AI Assistant carries the bulk of the task of drafting your emails, you should remember that you aren't ceding control. The AI Assistant is a tool for efficiency, but the reins of command ultimately lie in your hands. You have the final say on every piece of communication that goes out under your name. Before hitting the send button, you're able to manually review the messages, ensuring every detail aligns with the intended purpose of the email.
Given that communication, especially written, often has nuances and subtleties that AI might not capture perfectly every time, this feature of review becomes critical. You can read through the drafted email, checking the tone, language, accuracy of information, and even the arrangement of thoughts or points. If you deduce that the message might be interpreted differently from your intention, you have the flexibility to tweak the composition or tone.
This serves two purposes - first, you have a layer of human review to catch any mishaps by the AI, and second, it allows you to add a personal touch or specific details you didn’t mention to the AI. It's like having an initial draft done for you, saving you the time and effort that original composition would have demanded, while also ensuring the authenticity and effectiveness of your communications.
In essence, Workki’s AI Virtual Assistant provides the advantage of writing emails that are professional yet authentic to your personal style. It merges the intricate design of AI with the sophistication of human review, producing seamless, powerful communication that resonates with your recipients every time.